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Official Da 31 Form

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The DA 31 form, officially titled "Request and Authority for Leave," plays a crucial role in the military leave process. This form is designed for service members to formally request leave from duty, ensuring that all necessary information is captured and processed efficiently. It requires the requestor to provide personal details, including their name, rank, and Department of Defense ID, alongside their leave address and contact information. The form categorizes types of absence, which can range from chargeable leave, such as annual or emergency leave, to non-chargeable options like environmental morale leave. Additionally, the DA 31 outlines specific dates for the requested leave, the total number of days, and the accrued leave balance. Signatures from the requestor, their supervisor, and the approving authority are essential for validation, reflecting a chain of command approval process. Furthermore, the DA 31 adheres to the Privacy Act of 1974, emphasizing the importance of confidentiality in handling personal information. Understanding how to accurately complete this form is vital for service members seeking to take time off while maintaining compliance with military regulations.

Common mistakes

  1. Incorrect Control Number: Failing to enter the control number can lead to delays in processing the leave request.

  2. Missing Personal Information: Omitting essential details such as name, DOD ID, or rank can result in the form being rejected.

  3. Improper Leave Address: Not providing a complete leave address, including phone number, can hinder communication during the leave period.

  4. Choosing the Wrong Type of Absence: Selecting an incorrect type of leave may lead to issues with leave balance and approval.

  5. Inaccurate Dates: Entering incorrect dates for leave can cause confusion and may result in the denial of the request.

  6. Failure to Sign: Not signing the form or having the supervisor sign when unavailable can delay the processing of the request.

  7. Neglecting Supervisor and Approving Authority Information: Missing signatures or names of the supervisor and approving authority can render the form incomplete.

  8. Ignoring Remarks Section: Not utilizing the remarks section for additional information may lead to misunderstandings about the request.

  9. Not Keeping a Copy: Failing to retain a copy of the submitted form can create challenges if there are questions or issues later.

  10. Submitting Late: Turning in the form after deadlines can result in a denial of the leave request.

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Misconceptions

Understanding the DA 31 form can be tricky. Here are some common misconceptions that people have about it:

  • It’s only for military personnel. While the DA 31 form is primarily used by military members, certain civilian employees may also need to use it for leave requests in specific situations.
  • You can’t request leave for emergencies. Many believe that the DA 31 form is only for planned vacations. In fact, it can be used for emergency leave as well.
  • Leave must always be chargeable. Some think that all leave taken must be charged against accrued leave. However, the form allows for non-chargeable leave requests too.
  • Once submitted, the request cannot be changed. Many assume that after submitting the DA 31, they cannot make any changes. In reality, you can modify your request if necessary before it is approved.
  • Only the requestor can sign the form. Some believe that only the person requesting leave can sign the form. However, a supervisor can sign on behalf of the requestor if they are unavailable.
  • All leave types are the same. There’s a misconception that all leave types are interchangeable. Each type, such as annual leave or emergency leave, has different rules and implications.
  • Submitting the form guarantees approval. Just because you submit a DA 31 does not mean your leave will be automatically approved. Approval depends on various factors, including mission requirements.
  • It’s a lengthy process. Some think that filling out the DA 31 takes a lot of time. In reality, it can be completed quickly if you have all the necessary information on hand.

Clearing up these misconceptions can help streamline the leave request process and ensure that everyone understands their rights and responsibilities when using the DA 31 form.

Document Specifications

Fact Name Description
Purpose The DA 31 form is used to request and authorize leave for military personnel.
Governing Law This form is governed by the Privacy Act of 1974 and AR 600-8-10.
Privacy Protection Information provided on this form is protected under the Privacy Act, ensuring confidentiality.
Types of Leave The form allows for various types of leave, including chargeable, non-chargeable, and combinations thereof.
Signature Requirements Signatures from the requestor, supervisor, and approving authority are required for processing the leave request.